6.4.2    Special case PDF file

If you want to apply several visible signatures you can prepare the PDF file with Governikus DATA Boreum. This may be required in a scenario wherein visible signatures of several persons are necessary. After loading a PDF-file into the file selection dialog you can call the context menu by right-clicking the PDF-file. The context menu has "Create signature fields" as its only option. This context menu option is available in the "File selection" dialog and on the "Sign" dialog. The next picture shows the context menu.

If you upload a PDF file into the file selection dialog you can call the context menu for PDF files with a right click. The option "Create signature fields" is displayed, which opens the dialog page for creating dynamic visible signature fields, see next figure.

Context menu in file selection dialog

Figure 37: Context menu in file selection dialog

The context menu calls a new dialog page, where you can insert empty signature fields into PDF files. During the signing process visible elements can be inserted into these signature fields.

Attention

Attention: If you are using this function the PDF-file with its visible signature fields is changed and saved in the source directory.

Structure of the dialog page

You can create fields on this dialog page that can contain visible signatures in PDF documents.

Note

Note: Creating fields for visible PDF signatures can be done at several points in the "Sign" dialog:

·     On the dialog page "File selection" via the context menu, described in this chapter

·     On the dialog page "Sign" via the context menu in the file list, see chapter 6.4.6.

·     On executing the sign process, when the dialog page is shown, see chapter 6.4.6.

Middle of the dialog page

The middle of the dialog page displays the PFD file's content. Below this display is a field that displays the current page number and the maximum page number. Below you will find the buttons to turn over pages, which you can use to select a page on which you want to add signature fields.

Existing signature fields are displayed in blue. Newly added signature fields are displayed in yellow. You can use the mouse to move or resize newly added fields. Adding signature fields is explained in the next section.

Left part of the dialog page

Here you can determine how many signature fields you want to create.

·     Field settings - upper left part: Drag a field with the mouse and drop it on the selected page of the PDF file.

-      Symbol "single square": If you want to insert just one signature field drag this symbol onto the PDF page.

-      Symbol "Square with for fields": If you want to insert several signature fields at once, drag this symbol onto the PDF page. The number of signature-fields that is simultaneously created is determined by the field’s "columns" and "rows" in the "Details" section below.

·     After adding signature fields by drag-and-drop you can for example turn over the pages and select another page to insert more signature fields

·     Details - lower left part: You can layout the signature fields here.

-      Name: Delete the default text or enter a name for the signature fields. The name is displayed above the signature fields. If no text is entered the signature fields are continuously numbered. If you enter a name it is displayed in each field with continuously numbering.

-      Width and Height: Enter width and height in millimetres that determine the field size of the signature fields, after they were dropped onto the page. If you create a table of signature fields every single field has the determined size.

·     Number of fields - lower left part: You can drag-and-drop several signature fields at once onto a PDF page.

-      Columns and Rows: If you to choose to have the number of columns and rows greater than one, a respective table of signature fields is inserted into the page.

Right part of the dialog page

·     Signature field: This table lists all signature fields. The first table shows the selected field, which can be selected by mouse click. The second column contains the names of the fields. The third column displays the pager number of the PDF file where the respective signature field is placed.

·     Button undo Undo: Use this button to delete all newly added signature fields on all pages. Signature fields that were already saved cannot be deleted.

·     Button Save Save / take over: Use this button to save the signatures fields to the PDF file. This button closes the dialog.

·     Button exit Exit: This button closes the dialog page. All changes are lost.

The following figure shows the dialog for creating signature fields with an example.

Dialog page for creating signature fields

Figure 38: Dialog page for creating signature fields